POLICY STATEMENT

This policy seeks to guide fees payment to the School by students and stakeholders for the efficient and effective delivery of academic programs and related services. It provides a convenient fee payment plan and supports smooth collection of fees. It further ensures that diverse needs of students, faculty, staff, stakeholders and the School are carefully considered in making fee payment decisions.

    OBJECTIVES OF THE POLICY

• To guide students, sponsors and stakeholders on convenient fee payment plan;
• To ensure prompt and effective fee collection by the School; and
• To ensure prudent use of the School’s financial and development resources.                                                                                                                                                                                                                                                                                                                                                                                             PAYMENT of FEES

• Fees may be paid annually or at the beginning of each semester;
• Fees may be paid in full upfront for one academic year or more. All students who pay full fees for one academic year or more upfront shall be eligible to a 2.5 percent discount per academic year on tuition charges only;
• Fees paid at the beginning of each semester shall be in full and shall not attract any discount;
• In the event of inability to pay in full before the start of the semester, the student shall pay in two instalments but shall complete payment halfway through the semester. The first instalment shall be paid at the beginning of the semester;
• A student on external repeat or stay out of the School will not be required to pay fees unless the School regulations permit such student to attend lectures and benefit from other services offered by the School. In such a situation the student shall pay the full amount of fees prior to commencement of the semester; and
• Generally, fees policy will be flexible for students who are unable to meet the above fee payment arrangements. Students and parents/guardians may discuss their fee payment options with the Director of Finance and Administration who in collaboration with the Registrar will make proposals for consideration by the President.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   ELIGIBILITY TO SIT EXAMINATIONS

• The Office of the Registrar, Academic Affairs will work with the Finance Department to compile a list of students who are properly registered and have fully paid required fees for the semester, only such category of students shall be eligible to sit for examinations; and
• The list of students who are properly registered and have fully paid their fees shall be published by the Finance Office and made available to Deans and Heads of Departments.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           OTHER APPLICABLE CHARGES

• Other applicable charges payable to the School include (a) registration; (b) examination cards; (c) medical subscription; (d) Sports and extra-curricular; (e) student’s identification card; (f) computer and internet use; (g) field and academic trips; (h) industrial attachment; (i) library; (j) students union; (k) accommodation; and
• Any additional charges will be determined by the Finance Office in consultation with the Deputy President.                                                                                                                                                                                                                                                                                                                                       REFUND OF FEES

• Refund of fees may arise out of a student withdrawal from the university, overpayment of fees or if a student is deceased;
• Refund of fees will be subject to approval by the School and will be computed by a formula agreed by the Registrar and Head of Finance, and approved by the Board of Governors;
• Fees refund will be payable to the sponsor by cheque upon receipt of a written request;
• The School does not make fees refund to individual students unless the student is directly paying his or her fees as will be proven by records from the Office of the Registrar and the Finance Office;
• Students who withdraw before the commencement of the semester will be refunded the full fees paid less administrative costs;
• Students who withdraw after the semester has started will lose all administrative and other charges except tuition fees.
• Tuition fees of students who withdraw after the semester has started will be refunded as follows:

• Apart from losing all administrative costs and other charges, all refunds of tuition fees will further be subjected to administrative/processing fee of 3 percent;
• There shall be no refund of tuition fees at the end of week eight;
• A student who decides to withdraw shall complete all clearance processes within one week otherwise such a student shall be deemed to have continued with his or her studies. In such situations, the Registrar of Academic Affairs shall determine the effective date of withdrawal and recompute fees refund accordingly;
• Fees refund shall be made within 14 working days after approval of the refund by the Registrar, Academic Affairs; and
• Refund due to overpayment will be paid in full and will not attract any administrative/processing charges.                                                                                                                                                                                                                                                                                                                                   REGISTRATION GUIDELINES

• A student who intends to register shall produce a valid fee payment statement from the Finance Office;
• A student shall endeavor to complete the registration process within two (2) weeks of each semester; and
• A student shall be deemed to be duly registered in the School if the student has paid all requisite fees and charges and signed the nominal rolls at the various points of registration including Office of the Registrar, faculties and relevant departments.                                                                                                                                                                                                                                                                                                                                                             FINANCIAL ASSISTANCE

• A student seeking financial assistance, scholarship or any form of bursary from institutions outside the School may do so on time to avoid late payment of fees; and
• The School may provide scholarship or other forms of financial assistance to deserving students subject to availability of funds and such financial assistance will be approved by the Board of Governors.
  

  IMPLEMENTATION OF THIS POLICY

• The Director of Finance and Administration of the School will be responsible for implementing this policy in collaboration with the Registrar.                        POLICY REVISION 

• This policy will be reviewed from time to time but not later than three years.